Manager, Board Secretariat and Chief Executive Office

The Hong Kong Sports Institute Limited (“HKSI”) is the Government’s delivery agent to provide the high performance training system for eligible sports. The HKSI’s mission is to provide an environment in which sports talent can be identified, nurtured and developed to pursue excellence in the international sporting arena benchmarked at Major Games results. We are now inviting suitable candidates for the following vacancy:

The Job

Reporting to the Chief Executive, the Manager, Board Secretariat and Chief Executive Office is responsible for full spectrum of the Company Secretary, Board Secretariat functions. Duties include:

Provide full spectrum Company Secretary function under the jurisdiction of the Hong Kong Laws;
Ensure compliance with all legal and regulatory requirements applicable to the company. This includes maintaining and updating the company’s statutory registers, filing necessary documents with government authorities, and ensuring compliance with corporate governance standards;
Organise and prepare statutory meetings such as the AGM or General Meeting etc.
Assist the Board of Directors in organising and preparing for Board and Committee/Panels/Task Forces meetings, including drafting agendas, preparing meeting materials, and recording accurate minutes of the meetings;
Maintain effective communications with the Board Chairman, Directors and relevant stakeholders;
Corporate events and activities for the Board of Directors;
Responsible for all matters related to the corporate insurance administration (Property All Risks and Public Liability Insurance etc) and coordination of the insurance brokerage services for the organization;
Oversee and ensure smooth operation and efficient messengerial and company car services; and
To carry out any other duties as assigned by the Chief Executive.

The Requirements

A University degree in translation studies, languages, business administration or a relevant discipline;
A minimum of 10 years’ relevant experience in managing a full range of secretariat and office administration functions in large organisations. Relevant experience in the public sector organisations is preferred;
Professional qualifications in Company Secretary will be an asset;
Highly motivated individual, who places emphasis on teamwork;
Strong communication and organisation skills. Excellent interpersonal skills in dealing with senior management and effective working across all levels of staff within the company; and
Excellent command in both spoken and written English and Chinese. Ability to speak Putonghua is a definite advantage.

Applications

Please send the completed Application Form with indication of expected salary to The Human Resources Manager, Hong Kong Sports Institute Ltd, 25 Yuen Wo Road, Sha Tin, New Territories or email: hrdept@hksi.org.hk on or before 2 August 2024. Please quote reference no. HKSI-20240719-BSM in the application.

Appointment will be on a fixed term contract. General information is available at the website http://www.hksi.org.hk.

Applicants who are not invited for interview within six months may consider their applications unsuccessful.

All applications will be treated in the strictest confidence. Data collected will be used for recruitment and other employment-related purposes only.

THE HKSI IS AN EQUAL OPPORTUNITIES EMPLOYER